Retail_HQ/Procurement

Procurement

Purchase orders, quotes, approvals, and delivery schedule.

Operational records

1 records
Open POs
14
Procurement value
₦18.4M
Awaiting approval
3
Avg lead time
3.2d

Purchase orders

POSupplierItemsValueStatusETA
PO-8041Emzor Pharmaceutical42₦2.1MApproved2 days
PO-8040FrieslandCampina84₦4.8MAwaiting Quote—
PO-8039Dufil Prima Foods128₦3.4MPending Approval3 days
PO-8038Rite Foods Ltd62₦1.2MIn Transit1 day
PO-8037Reckitt Benckiser28₦980.0kReceived—

Procurement value

Weekly
W1W2W3W4
Peak W3 · ₦18.4M

Supplier quotes

FrieslandCampina WAMCO
Lead 3d · ★ 4.7
₦1.6M
Quote total
Emzor Pharmaceutical
Lead 2d · ★ 4.9
₦700.0k
Quote total
Dufil Prima Foods
Lead 4d · ★ 4.6
₦1.1M
Quote total
Rite Foods Ltd
Lead 3d · ★ 4.4
₦400.0k
Quote total

Expected delivery schedule

  1. Today
    Rite Foods · 62 items
  2. Tomorrow
    Emzor Pharma · 42 items
  3. Wed
    Dufil Prima · 128 items
  4. Fri
    FrieslandCampina · 84 items
Open POs
31₦38.6M
PO cycle time
2.6 days-0.4d
Committed spend
₦124.8MMTD
Awaiting approval
8
3-way match rate
94.1%+1.6pp
Emergency POs
5

Operational workspace — what is happening

Purchase order pipeline

Live
Draft
6
Pending approval
8
Approved
9
In transit
5
Partially received
3
Disputed
2

Open purchase orders

POSupplierItemsValueETAStage
PO-2841Nestle Distributor24₦8,400,00031 JulIn transit
PO-2840Emzor Pharmaceutical18₦6,200,00001 AugApproved
PO-2838Flour Mills Partner12₦5,100,00002 AugPending approval
PO-2835Dangote Depot9₦4,600,00030 JulPartially received
PO-2831P&G Wholesale16₦3,800,00003 AugPending approval
PO-2829Rite Foods Ltd11₦2,900,000OverdueDisputed

Procurement activity

Live feed
  1. PO approved18:22
    PO-2840 · ₦6.2M
  2. Emergency PO raised17:05
    Paracetamol 500mg · Apo
  3. Price variance flagged16:18
    PO-2835 · +4.2% vs contract
  4. Goods receipt posted14:44
    PO-2836 fully received
  5. PO disputed12:30
    PO-2829 short delivery

Procurement approval queue

6 in queue
PO-2838 · Flour Mills
₦5.1M · above ₦5M threshold
Open
PO-2831 · P&G Wholesale
₦3.8M · lead time exception
Open
Emergency pharma order
₦480k · Apo
Open
Resolve PO-2829 dispute
Short delivery 11 units
Open
Quarterly buying plan
₦420M envelope
Open
Contract price review
6 suppliers
Open

Analytics workspace — why is it happening

Committed spend vs PO count

6 months
FebMarAprMayJunJul

Spend by category

Groceries38%
Pharma24%
Beverages16%
Household12%
Care10%

PO value bands (₦M)

<11–33–55–8>8

Cycle time by stage (hours)

Ranked
#1
Requisition → draft
6
#2
Draft → approval
18
#3
Approval → issue
4
#4
Issue → dispatch
22
#5
Dispatch → receipt
12

PO throughput — supplier × month

Heat map
FebMarAprMayJunJul
Nestle
8
9
8
10
9
8
Emzor
5
6
5
6
5
5
Flour Mills
6
6
7
6
6
6
P&G
4
5
4
4
5
4
Rite Foods
4
3
3
3
3
3

Procurement discipline

Multi-factor
Cycle time3-way matchContract usePrice accuracyEmergency rateApprovals

Three-way match exceptions

Comparative
POSupplierOrderedReceivedInvoicedVariance
PO-2829Rite Foods₦2,900,000₦2,610,000₦2,900,000-₦290,000
PO-2835Dangote Depot₦4,600,000₦4,600,000₦4,793,000+₦193,000
PO-2822P&G Wholesale₦3,200,000₦3,148,000₦3,200,000-₦52,000

Management workspace — exceptions & approvals

Exception centre

3 open
Five emergency POs this monthPlanning
Emergency buying costs 8–12% more than planned ordering.
PO-2829 short delivery unresolvedAP
₦290k invoiced but not received; payment on hold.
Price variance on Dangote orderBuying
Invoiced 4.2% above contracted price.

Pending approvals

Awaiting sign-off
  • PO-2838 Flour Mills
    ₦5.1M
    Review
  • PO-2831 P&G Wholesale
    ₦3.8M
    Review
  • Emergency pharma restock
    ₦480k
    Review

Manager action queue

Assigned
ActionOwnerDuePriority
Resolve the PO-2829 disputeAP TeamTodayHigh
Recover Dangote price varianceBuyingTomorrowMedium
Cut emergency POs to under 2 per monthPlanningThis quarterMedium
Move draft-to-approval SLA to 8 hoursProcurementThis monthMedium
Publish buying plan for next quarterHead of BuyingMonth endLow

Escalations

Routed upward

Executive intelligence — what to do next

Executive summary

Auto-generated · demo

Procurement is running faster than last quarter — cycle time is down to 2.6 days and match rate is above 94% — but five emergency orders reveal a planning gap upstream. Emergency buying is the single most expensive habit in the function and it is entirely avoidable with better reorder discipline.

81
Health score
Strong
79
Opportunity score
Stable
46
Risk score
Watch
85
Confidence
Strong

Key insights

  • Approval waiting time is the largest single component of PO cycle time at 18 hours.
  • Emergency orders carry an 8–12% price penalty over planned buys.
  • Two suppliers account for both of the current three-way match disputes.

Business risks

Invoice-before-receipt exposure
₦290k invoiced against goods never delivered.
Off-contract pricing
Price variances erode negotiated rebate value.

Growth opportunities

Automate low-value approvals
POs under ₦1M could auto-approve, removing 9 hours of lag.
Eliminate emergency premium
Worth roughly ₦4.2M annually at current volumes.

Performance highlights

Cycle time
2.6d
Match rate
94.1%
Emergency POs
5
Committed
₦124.8M

AI recommendations

Confidence weighted
Auto-approve POs under ₦1M against contract
Removes half the queue while keeping spend control.
86%
Hard-block invoices without matched receipts
Prevents repeats of the PO-2829 exposure.
91%
Tighten reorder points on emergency-prone SKUs
Fifteen SKUs cause every emergency order raised.
83%

Forecast

Committed spend (₦M) versus open PO count as planning discipline improves.
FebMarAprMayJunJul

Recommended actions

  1. 1.Clear the eight pending approvals today
  2. 2.Hold payment on PO-2829
  3. 3.Recover the Dangote variance