Roster Management
Published rotas, swaps, relief cover and roster compliance across all sites.
Published rotas
5
Swap requests
17
Unfilled shifts
28
Roster compliance
91%
Published rotas
Week 32| Site | Rota | Employees | Shifts | Swaps | Status |
|---|---|---|---|---|---|
| Wuse 2 | W32-WU | 332 | 486 | 6 | Published |
| Gwarinpa | W32-GW | 301 | 442 | 5 | Published |
| Apo | W32-AP | 180 | 268 | 4 | Draft |
| Central Warehouse | W32-CW | 224 | 392 | 2 | Published |
| Head Office | W32-HO | 179 | 254 | 0 | Published |
Swap & cover board
Requested
2Tunde B. → Fri PM
Gwarinpa
Grace O. → Sat AM
Apo
Matched
1Bola T. covers Fri
Gwarinpa
Manager review
1Night pick swap
Warehouse
Approved
1Halima I. ↔ Ade S.
Wuse 2
Rejected
1Double shift request
Breaches rest rule
Roster assignments
Assign employees to published rosters · acting as HR Manager · click any row to open the record
| Reference | Employee | Site | Week commencing | Pattern | Contract hours | Status | Record | |
|---|---|---|---|---|---|---|---|---|
| ROS-1000 | Halima Ibrahim | Wuse 2 Supermarket | 2026-08-03 | 5 on 2 off | 45 | Assigned | View record → | |
| ROS-1007 | Tunde Bello | Gwarinpa Supermarket | 2026-08-03 | Weekend only | 24 | Swap requested | View record → |
Published rotas
5
Swap requests
17
Unfilled shifts
28
Roster compliance
91%
Weekly change
+2.4%vs last week
Roster coverage
91%+3pp
Operational workspace — what is happening
Roster Management status board
LiveRotas published
4 / 5
Swap requests
17
Unfilled
28
Rest breaches
18
Break breaches
40
Late changes
8
Roster compliance checks
Week 32| Rule | Checked | Passes | Breaches | Sites affected | Status |
|---|---|---|---|---|---|
| 11-hour rest between shifts | 1,842 | 1,824 | 18 | Warehouse, Apo | Watch |
| Max 6 consecutive days | 1,842 | 1,838 | 4 | Gwarinpa | OK |
| Break entitlement | 1,842 | 1,802 | 40 | All | Action |
| Minor working hours | 64 | 64 | 0 | — | OK |
| Pharmacist cover | 168 | 160 | 8 | Apo | Action |
| Notice period for rota change | 96 | 88 | 8 | Gwarinpa | Watch |
Roster Management activity feed
Live feed- Rota published08:15Wuse 2 week 32
- Swap approved09:40Halima I. ↔ Ade S.
- Breach flagged11:20Rest rule — warehouse night pick
- Cover assigned13:05Relief cashier to Apo
- Rota still draft15:35Apo week 32 pending manager sign-off
Roster Management work queue
6 in queuePublish Apo week 32 rota
People Ops
Resolve 18 rest-rule breaches
People Ops
Match 9 open cover requests
People Ops
Approve 17 swaps
People Ops
Fix break scheduling
People Ops
Send rota notifications
People Ops
Analytics workspace — why is it happening
Roster Management trend — last 7 days
Last 7 daysMonTueWedThuFriSatSun
Roster changes
Swap42%
Cover26%
Overtime18%
Cancellation9%
Correction5%
Unfilled shifts by site
Wuse 2GwarinpaApoWarehouseHead Office
Roster Management ranking
Ranked#1
Head Office
99%
#2
Wuse 2
94%
#3
Warehouse
89%
#4
Gwarinpa
87%
#5
Apo
Draft rota
78%
Roster Management heatmap — site × period
Heat map| Mon | Tue | Wed | Thu | Fri | Sat | |
|---|---|---|---|---|---|---|
| Wuse 2 | 60% | 56% | 47% | 63% | 96% | 95% |
| Gwarinpa | 72% | 54% | 90% | 83% | 44% | 84% |
| Apo | 63% | 59% | 43% | 47% | 44% | 80% |
| Warehouse | 53% | 60% | 40% | 94% | 50% | 41% |
| Head Office | 84% | 97% | 40% | 49% | 63% | 48% |
Roster Management scorecard
Multi-factorManagement workspace — exceptions & approvals
Exception centre
3 openApo rota unpublishedPeople Ops
Staff have less than 72 hours' notice
18 rest-period breachesPeople Ops
Night pick team scheduled too tightly
Break entitlement missesPeople Ops
40 shifts scheduled without a compliant break
Pending approvals
Awaiting sign-off- Review17 swap requestsBranch managers
- Review4 cover paymentsFinance
- Review1 rota exceptionHR Manager
Manager action queue
Assigned| Action | Owner | Due | Priority |
|---|---|---|---|
| Publish all rotas 7 days ahead | Workforce planning | 09 Aug | Low |
| Fix break templates | Workforce planning | 12 Aug | Medium |
| Audit rest compliance | Compliance | 20 Aug | Medium |
Escalations
Routed upwardEscalation — Apo rota unpublishedEscalated
Staff have less than 72 hours' notice
Watchlist — 18 rest-period breachesEscalated
Night pick team scheduled too tightly
Executive intelligence — what to do next
Executive summary
Auto-generated · demoFour of five rotas are published, but Apo remains in draft with under three days' notice. Rest and break rule breaches are concentrated in warehouse night operations.
Health score
Strong
Opportunity score
Stable
Risk score
Critical
Confidence
Strong
Key insights
- Late-published rotas triple the number of swap requests.
- Break breaches come from a single outdated shift template.
- Swap volume falls 40% when rotas publish a week ahead.
Business risks
Working-time compliance
Rest and break breaches carry regulatory exposure.
Employee trust
Short-notice rotas drive dissatisfaction and absence.
Growth opportunities
Self-service swaps
Employee-matched swaps reduce manager workload.
Template repair
Fixing one template removes 40 breaches at once.
Performance highlights
Published rotas
5
Swap requests
17
Unfilled shifts
28
Roster compliance
91%
AI recommendations
Confidence weightedMandate 7-day rota publication
Hard cut-off for all sites.
90%
Rebuild the night pick template
Guarantee 11-hour rest.
87%
Enable app-based swap matching
Manager approves only the final match.
76%
Forecast
Projected roster volume and coverage for the coming week.MonTueWedThuFriSatSun
Recommended actions
- 1.Review roster management exceptions
- 2.Approve pending roster items
- 3.Publish roster management update